Student Life

The Capstone Editing Conference Travel Grant for Postgraduate Research Students—Terms and Conditions

1. Introduction

  • 1.1 Capstone Editing provides a Conference Travel Grant for Postgraduate Research Students provides up to A$3,000 for one student per year to assist in covering the costs of attending a conference in relation to their degree (Grant).

2. Eligibility Criteria

  • 2.1In order to be eligible for the Grant:
    • 2.1.1subject to clause 2.2, the applicant must be enrolled on a full-time basis in a postgraduate research degree at an Australian or New Zealand university in the calendar year that the Grant is awarded;
    • 2.1.2the applicant can be studying internally or externally;
    • 2.1.3the applicant can be a domestic or international student; and
    • 2.1.4the applicant cannot be an employee or contractor of Capstone Editing (or be an immediate relative of an employee or contractor of Capstone Editing).
  • 2.2Part-time students are eligible to apply provided that they can demonstrate to Capstone Editing’s satisfaction that carer commitments or a medical condition prohibit them from studying full time.
  • 2.3Any determination on eligibility of an applicant shall be made by Capstone Editing whose decision shall be final.

3. Application Process

  • 3.1Applications for the Grant shall be made in writing in the form determined by Capstone Editing. (Currently an online form on the website
  • 3.2 Capstone Editing’s decision to accept or reject an application shall be final.
  • 3.3 In order to be eligible for the Grant:
    • 3.3.1the amount being applied for (not exceeding A$3,000);
    • 3.3.2details of the conference (including dates and location);
    • 3.3.3the relevance to the applicant’s study;
    • 3.3.4whether or not the applicant will be presenting at the conference;
    • 3.3.5the applicant’s itinerary; and
    • 3.3.6expenditure budget (including all invoices and quotations).
  • 3.4 The application must include a letter of support from the applicant’s supervisor.
  • 3.5 By submitting an application, the applicant agrees to be bound by these terms and conditions.

4. Award of the Grant

  • 4.1The Grant shall be awarded once each calendar year on the date specified on our website here:
  • 4.2The Grant shall be awarded based on academic merit and financial need as determined by Capstone Editing in its absolute discretion. The decision made by Capstone Editing shall be final.
  • 4.3Capstone Editing shall announce on Capstone Editing’s website the successful recipient of the Grant each calendar year that the Grant is awarded.
  • 4.4The successful recipient of the Grant will be notified in writing and provided with the Grant.
  • 4.5Capstone Editing can elect to cease providing the Grant at any time without further notice.

5. Application of the Grant

  • 5.1The Grant must be applied towards flights, accommodation and conference registration as specified in the successful application.
  • 5.2Capstone Editing must approve the cost of all flights, accommodation and conference registration prior to applying the Grant towards the payment of those expenses.
  • 5.3At the discretion of Capstone Editing, considering the requirements of the student’s university, the Grant can be expended either directly by Capstone Editing (i.e. approved expenses paid by Capstone Editing directly to the provider) or Capstone Editing may reimburse the successful applicant for approved costs subject to the successful applicant providing reasonable evidence that payment has been made.

6. Release

  • 6.1Capstone Editing is not liable for the payment of any tax or any other obligations the successful applicant may incur as a result of accepting the Grant. The successful applicant must seek appropriate financial advice prior to accepting the Grant.
  • 6.2In accepting a Grant, the successful applicant agrees to waive, release and discharge Capstone Editing, its officers, associates and partner organisations from any and all liability, including but not limited to any liability arising from the negligence or fault of the entities or persons released for death, disability, personal injury, property damage, property theft, or actions of any kind that may occur as part of the Grant, including during or after any travel undertaken as part of the Grant.

7. Promotion

  • 7.1The details of the recipient of the Grant, including name, school, degree and photograph will be used by Capstone Editing for promotional purposes, including but not limited to Capstone Editing’s website, social media channels, blog, print and electronic media.
  • 7.2It is a precondition of the award of the Grant that the recipient provide their details including name, school, degree and photograph to Capstone Editing for use in accordance with clause 7.1.
  • 7.3By accepting the Grant, the recipient expressly agrees and consents to Capstone Editing using their details including name, school, degree and photograph for promotional purposes as set out in clause 7.1.
  • 7.4Capstone Editing agrees that it shall in no way use the details provided in accordance with clause 7.2 for any purpose other than as set out in clause 7.1 without the express written consent of the recipient.
  • 7.5The recipient waives the right to inspect or approve the finished product, the advertising copy or other matter that may be used in connection therewith or the use to which is may be applied.
  • 7.6The recipient must within 3 calendar months of being awarded the Grant provide a 500-word report explaining how attending the conference and receiving the Grant assisted the recipient in their research. This will be published on Capstone Editing’s website.

8. Privacy

  • 8.1Capstone Editing’s privacy policy applies to all applications for the Grant received by Capstone Editing.
  • 8.2A copy of Capstone Editing’s privacy policy will be provided to you upon written request or alternatively can be found at
  • 8.3By making an application, the applicant consents to Capstone Editing using the information contained in the application to verify the eligibility of the applicant including, without limitation, consenting to Capstone Editing contacting the relevant university to verify the accuracy of the application.

9. Further Information

  • 9.1If you have any questions, please first visit the Scholarship and Grants Program section of our FAQs.
  • 9.2If you still have questions or require any further information after reading our FAQs, you can email

Leave a Reply

Your email address will not be published. Required fields are marked *